E-invoicing & formats · INVOXA
An e-invoice is more than a PDF sent by email. Structured data, the agreed format and a meaningful validation result are what matter. Explore the workflow and the limits of the current export.
Free: 5 invoices or quotes · PDF & printing included
The right format
Clearly described. Carefully prepared.
Ask which format and delivery channel the recipient expects before you begin. PDF, XRechnung and hybrid ZUGFeRD documents are not interchangeable. INVOXA provides XRechnung and CII XML export paths. A complete ZUGFeRD hybrid export embedding XML inside PDF/A-3 is currently unavailable.
Review the invoice number, date, parties, addresses, line items and totals. A readable PDF cannot compensate for missing machine-readable fields. The current export is designed around EUR and German address data. Check other cases beforehand; there is no blanket promise covering every international or special tax scenario.
INVOXA checks XML before output. If validation is unavailable or the check fails, the export is not released as successful. Correct the reported data and validate again. Passing a format check does not confirm tax correctness or acceptance by a particular recipient portal.
Your workflow
Confirm the recipient format, data requirements and delivery channel.
Complete invoice data and select an available XML export.
Check validation, resolve errors and provide the accepted file.
In practice
Your customer wants to process invoice data automatically. Ask for the precise format rather than simply sending the existing PDF again. Check whether the available export meets the requirements. Once validation succeeds, provide the file through the channel agreed with the customer.
Illustrative example · no customer dataFAQ
Clear answers before you begin.
No. An ordinary PDF or image is not a structured e-invoice. BMF guidance explains the distinction and accepted formats.
No. Downloading XML does not automatically transmit it through Peppol or a public-sector portal. Confirm the delivery route with the recipient.
The file is not supplied as a successfully validated export. Review the errors and validator availability rather than treating an unchecked file as conformant.
No. INVOXA runs in a browser. You need an account and an internet connection for the regular workflow.
The current pricing comparison shows document allowances and included features. Customer management, expenses, team access and additional exports have their own permissions; free registration does not automatically unlock everything.
YOUR NEXT STEP
Create your account, review the appropriate features and start with your first documents.
A limited plan · No credit card for Free